Skip to main content

Where Is The Invoice Validation Status Stored? How Is The Invoice Validation Status Determined?

Requirement:

How does the Invoices Workbench (APXINWKB) determine the validation status of an invoice?
The validation status of an invoice is displayed at invoice header level, but this information is not stored in the corresponding table AP_INVOICES_ALL like the rest of data at invoice header level.
How does the system store this information?
Solution
There is no column in the AP_INVOICES_ALL table that stores the validation status.
Invoice Distributions are validated individually and the status is stored at the Invoice Distributions level.
This status is stored in  the match_status_flag column of the ap_invoice_distributions_all table (AP_INVOICE_DISTRIBUTIONS_ALL.MATCH_STATUS_FLAG).
Valid values for this column are:
A – Validated (it used to be called Approved)
N or null – Never validated
T – Tested but not validated
S – Stopped
The invoice header form derives the invoice validation status based on the following:
Validated:
  • If ALL of the invoice distributions have a MATCH_STATUS_FLAG = ‘A’
  • If MATCH_STATUS_FLAG is ‘T’ on ALL the distributions and org has no encumbrance enabled then Invoice would show Validated (provided there is no Unreleased Hold)
Never Validated:
  • If all of the invoice distributions have a MATCH_STATUS_FLAG = null or ‘N’
Needs Revalidation:
  • If any of the invoice distributions have a MATCH_STATUS_FLAG = ‘T’ and the org has Encumbrance enabled.
  • If the invoice distributions have MATCH_STATUS_FLAG values = ‘N’, null and ‘A’ (mixed).
  • If the invoice distributions have MATCH_STATUS_FLAG value = ‘S’ (stopped).
  • If there are any rows in AP_HOLDS that do not have a release code.
  • In R12 only, if an invoice line has GENERATE_DISTS set to Y but there are no distributions created yet.  (Distributions displayed in “preview” mode do not exist yet.)
MATCH_STATUS_FLAG would remain ‘T’ if the invoice has a hold which does not allow Accounting.  In such a scenario you cannot account the invoice because event status will be ‘I’.
As soon as the Hold is released from Holds Tab/Invoice Workbench, the event status is set to ‘U’. Invoice is shown as Validated and accounting is allowed. Match_Status_Flag still remains ‘T’.
NOTE:   Encumbrances are turned on in the Financial Options form.  Table: FINANCIALS_SYSTEM_PARAMS_ALL.
Invoice Distributions have Encumbrance flags and IDs.

Reference: Doc ID 301806.1

Comments

Popular posts from this blog

Oracle Subledger Accounting (SLA) Tables, Views

Oracle Subledger Accounting (SLA) Tables, Views Oracle Subledger Accounting Tables: TABLE NAME DESCRIPTION XLA_AAD_GROUPS The XLA_AAD_GROUPS table stores the merge dependencies analyzed during the merge analysis.  All application accounting definitions with the same GROUP_NUM must be merged together. XLA_AAD_HDR_ACCT_ATTRS The XLA_AAD_HDR_ACCT_ATTRS stores standard, system and custom sources assigned to an accounting attribute at the AAD level. XLA_AAD_HEADER_AC_ASSGNS Store the analytical criteria for the application accounting definitions. XLA_AAD_LINE_DEFN_ASSGNS This table stores the journal lines definitions for the application accounting definitions. XLA_AAD_LOADER_DEFNS_T The XLA_AAD_LOADER_DEFNS_T table is the interface table that facilitates the data transfer from data files and the database. XLA_AAD_LOADER_LOGS The XLA_AAD_LOADER_LOGS table stores the errors and logs generated by the application accounting definitions loader. XLA_AAD_SOURCES XLA_AAD_SOURCES table stores a...

Oracle Fusion Cloud: Supplier Import Process using File Based Data Import (FBDI)

 Supplier Data Migration or Upload to Oracle Fusion environment File-Based Data Import for Oracle Procurement Cloud Supplier import in oracle fusion   In this post , We will discuss about Supplier import in oracle fusion. Oracle has provided the FBDI tool to import suppliers from External  Source  to the Oracle fusion. Supplier Import in Oracle fusion we first need to  Download  the Supplier Import FDBI  templates  given by the Oracle fusion to import suppliers. Oracle has given 5 Different FBDI templates to Import supplier in Fusion. Here in this post , I will share the Complete steps for Supplier import in oracle fusion. You can refer this post for Supplier Import.   Steps for Supplier import in oracle fusion     Step1- First we need to download Supplier Data  Template  from Oracle Repository. Go to this path for Oracle Repository. ( select Based on your Cloud version) https://docs.oracle.com/en/...

Unbilled Receivables and Unearned Revenue Accounting in Oracle Projects

Unbilled Receivables and Unearned Revenue Accounting in Oracle Projects Introduction When it comes to contractual billing, invoice and revenue generation are two separate processes, which during the lifespan of a project may or may not always coincide with each other and so do the balances in revenue and receivables accounts.  This interim difference between revenue and invoice account balances is bridged using Unbilled Receivables (UBR) and Unearned Revenue (UER) Accounts. Unearned Revenue (UER) Unearned Revenue (also termed as deferred revenue or UER) signifies money received for the goods or services, which are yet to be delivered.  As per the principles of Revenue Recognition, UER is recorded as on the balance sheet unless it is converted to Revenue upon delivery of goods or services For Example XYZ Consulting Ltd. receives an annual maintenance contract of $ 12,000 on Dec 31, 2014 for the period of Jan 01, 2015 to Dec 31, 2015. At the start of the contract as of Dec 31, 2...