Skip to main content

Where Is The Invoice Validation Status Stored? How Is The Invoice Validation Status Determined?

Requirement:

How does the Invoices Workbench (APXINWKB) determine the validation status of an invoice?
The validation status of an invoice is displayed at invoice header level, but this information is not stored in the corresponding table AP_INVOICES_ALL like the rest of data at invoice header level.
How does the system store this information?
Solution
There is no column in the AP_INVOICES_ALL table that stores the validation status.
Invoice Distributions are validated individually and the status is stored at the Invoice Distributions level.
This status is stored in  the match_status_flag column of the ap_invoice_distributions_all table (AP_INVOICE_DISTRIBUTIONS_ALL.MATCH_STATUS_FLAG).
Valid values for this column are:
A – Validated (it used to be called Approved)
N or null – Never validated
T – Tested but not validated
S – Stopped
The invoice header form derives the invoice validation status based on the following:
Validated:
  • If ALL of the invoice distributions have a MATCH_STATUS_FLAG = ‘A’
  • If MATCH_STATUS_FLAG is ‘T’ on ALL the distributions and org has no encumbrance enabled then Invoice would show Validated (provided there is no Unreleased Hold)
Never Validated:
  • If all of the invoice distributions have a MATCH_STATUS_FLAG = null or ‘N’
Needs Revalidation:
  • If any of the invoice distributions have a MATCH_STATUS_FLAG = ‘T’ and the org has Encumbrance enabled.
  • If the invoice distributions have MATCH_STATUS_FLAG values = ‘N’, null and ‘A’ (mixed).
  • If the invoice distributions have MATCH_STATUS_FLAG value = ‘S’ (stopped).
  • If there are any rows in AP_HOLDS that do not have a release code.
  • In R12 only, if an invoice line has GENERATE_DISTS set to Y but there are no distributions created yet.  (Distributions displayed in “preview” mode do not exist yet.)
MATCH_STATUS_FLAG would remain ‘T’ if the invoice has a hold which does not allow Accounting.  In such a scenario you cannot account the invoice because event status will be ‘I’.
As soon as the Hold is released from Holds Tab/Invoice Workbench, the event status is set to ‘U’. Invoice is shown as Validated and accounting is allowed. Match_Status_Flag still remains ‘T’.
NOTE:   Encumbrances are turned on in the Financial Options form.  Table: FINANCIALS_SYSTEM_PARAMS_ALL.
Invoice Distributions have Encumbrance flags and IDs.

Reference: Doc ID 301806.1

Labels

Labels:

Comments

Post a Comment

Popular posts from this blog

Public API’s for FA Transactions

Public API’s for FA Transactions So far Oracle FA is have all the good things except the lack on reporting.Oracle FA is now offer lot of public API's that can be used to interfacing with third party or Oracle application other modules. Here are some of transaction's API's:   Additions API if you have requirement to add assets directly via PL/SQL then use  FA_ADDITION_PUB.DO_ADDITION. If you have selected the Allow CIP Assets check box on the Book Controls window of a tax book when adding CIP assets using the Additions API, the this API automatically adds those CIP assets to that tax book at the same time that they are added to the corporate book. Adjustments API you can make cost adjustments to your assetsdirectly via PL/SQL using  FA_ADJUSTMENT_PUB.DO_ADJUSTMENT  for any  process adjustment. Detail can be found in appendix H) You can use this API if you have a custom interface that makes it difficult to use with the existing Oracle Assets interfaces for adjusti...
Post a Comment
Read more

Unbilled Receivables and Unearned Revenue Accounting in Oracle Projects

Unbilled Receivables and Unearned Revenue Accounting in Oracle Projects Introduction When it comes to contractual billing, invoice and revenue generation are two separate processes, which during the lifespan of a project may or may not always coincide with each other and so do the balances in revenue and receivables accounts.  This interim difference between revenue and invoice account balances is bridged using Unbilled Receivables (UBR) and Unearned Revenue (UER) Accounts. Unearned Revenue (UER) Unearned Revenue (also termed as deferred revenue or UER) signifies money received for the goods or services, which are yet to be delivered.  As per the principles of Revenue Recognition, UER is recorded as on the balance sheet unless it is converted to Revenue upon delivery of goods or services For Example XYZ Consulting Ltd. receives an annual maintenance contract of $ 12,000 on Dec 31, 2014 for the period of Jan 01, 2015 to Dec 31, 2015. At the start of the contract as of Dec 31, 2...
2 comments
Read more

Create Accounting for a Payment generates errors 95333 and 95359

Create Accounting for a Payment generates errors 95333 and 95359 Error: 95333: A conversion rate does not exist to convert USD to AUD for the conversion type Corporate and conversion date 20-MAR-09 for line -25. Please use the Daily Rates form in General Ledger to enter a conversion rate for these currencies, conversion date and conversion type. 95359: There is no accounted amount for the subledger journal entry line. Please inform your system administrator or support representative that: The source assigned to the accounting attribute Accounted Amount has no value for extract line number 88547. Please make sure the source assigned to the accounting attribute Accounted Amount has a valid value, or assign a different source to this accounting attribute. Solution: 1. Specify a conversion rate for the currencies and conversion date mentioned in the error message 95333 Navigation under the General Ledger responsibility: Setup > Currencies > Currency Rates Manager > Daily Rates ...
15 comments
Read more