Multi Period Accounting (MPA) 3 – SLA MPA Feature

From Oracle R12.0, subledger accounting (SLA) is introduced to Oracle E-Business Suite, which is a event-based accounting generation engine. From R12.1, MPA feature is introduced to SLA architecture. It enables users to create accounting for a single accounting event for more than one GL period.  Taking an example for prepaid expense, when AP invoice validated, an accounting event “Invoice Validation” will be created, by create accounting, the multiple period accounting journals will created for this event. As one SLA accounting journal can have only one GL date, so the relationship between event and SLA journal is 1:m.

The multiple period accounting process is depicted as below diagram.

1. Setup

1. Define Accounting Derivation Rule (ADR): This is used to get the journal entry account for recogonition entries. (Dr. Expense, Cr. Prepaid expense)
2. Define Journal Entry Type (JLT):
• Accural journal entry type
• Recogonition journal entry type
3. From journal entry type perspective, the total accounting entries should be like this
   Dr. Accrual journal entry type  (first period)
        Cr. Liability  (first period)
   Dr. Recogonition journal entry type  (first period)
        Cr. Accrual journal entry type (first period)
   Dr. Recogonition journal entry type (second period)
        Cr. Accrual journal entry type (second period)
   …….
4. Define Journal Line Definition (JLD) and assign Accrual journal entry type to JLD and set up accrual jlt’s ADR;
5. Attach Recogonition journal entry type to Accrual journal entry type and set up multi period accounting options and recogonition JLT’s ADR;
6. Define Application Accounting Definition(AAD) and Subledger Accounting Method (SLAM)
7. Assign SLAM to ledger

Create an AP invoice. In AP invoice line assign multiple accounting options.

The three options in red circle will be mapping to accounting attribute in SLA to create multiple accounitng. The two options in blue circle doesn’t make sense currently.

NAME	DATA TYPE	JOURNAL ENTRY LEVEL	ACCOUNTING METHOD BUILDER COMPONENTS	ACCOUNTING ATTRIBUTE ASSIGNMENT RULES	OPTIONAL OR MANDATORY	VALIDATION RULES
Multiperiod Option	Alphanumeric	Line	Event class	Should be assigned if another multiperiod accounting attribute is assigned	Optional	Should be Y for yes or N for no
Multiperiod Start Date	Date	Line	Event class	Should be assigned if another multiperiod accounting attribute is assigned	Mandatory if multiperiod option is populated
Multiperiod End Date	Date	Line	Event class	Should be assigned if another multiperiod accounting attribute is assigned	Mandatory if multiperiod period type is not populated

After invoice created and validated, the AP invoice distribution has still only two lines. The recogonition accounting entries will not be inserted to AP invoice.

After AP invoice validation, the AP invoice validation accounting event will be generated.

After AP invoice accounting, the event’s status becomes “Final Accounted”, even though not all of the journal entries under the event are finally accounted.

After AP invoice accounting, the multiple journal entries are generated for multiple periods.

For opened AP period, the status is Final;
For unopened AP period, the status is Incompleted;
Note that it depends on AP period status.
If the accounting calendar has not been defined for the period, the journal entry will not be generated, the remaining balance will be recogonized in the last defined period.
Another very important point is the relationship between the first accrual journal entry and repeated recogonition journal entries. In xla_ae_headers, accrual journal entry is the parent journal entry of recogonition journal entries.
Please also understand that all of journal entries are generated by “Create Accounting”. It is very important for us to extent the MPA functionality.

When next AP period is opened, the user can run the concurrent program “Complete Multi Period Journal Entries” to make the journal entry status from “Incompleted” to “Final”. Please note that it also depends on AP period status.
The program has outout to tell you how many and what MPA journal entries are handled.
Below is the a section of complete MPA journal entry program code. It shows how MPA journal entries are controled. (Package Name: XLA_MULTIPERIOD_ACCOUNTING_PKG)
After the concurrent program is run, the journal entry will be finally processed and can be transferred to GL.