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AP Invoice Technical Details with Functional Inputs

AP Invoice Technical Details with Functional Inputs

When Invoice Booked and Saved
=============================
One row created in ap_invoices_all and its distribution lines created in ap_invoice_distributions_all

When Invoice Validated :
======================
ap_invoice_distributions_all.MATCH_STATUS_FLAG='A'
ap_invoice_distributions_all.ACCOUNTING_EVENT_ID=NOT NULL(Here 1370092)
one row created in ap_accounting_events_all with accounting_event_id=ap_invoice_distributions_all.ACCOUNTING_EVENT_ID ap_accounting_events_all.EVENT_STATUS_CODE='CREATED' ap_accounting_events_all.SOURCE_TABLE='AP_INVOICES'
ap_accounting_events_all.SOURCE_ID=ap_invoice_distributions_all.INVOICE_ID=
AP_INVOICE_ALL.INVOICE_ID

When Invoice Accounted :
=====================
ap_invoice_distributions_all.ACCRUAL_POSTED_FLAG='Y'
ap_invoice_distributions_all.POSTED_FLAG='Y' ap_accounting_events_all.EVENT_STATUS_CODE='ACCOUNTED'
ONE ROW CREATED IN AP_AE_HEADERS_ALL where AP_AE_HEADERS_ALL. accounting_event_id=ap_accounting_events_all.accounting_event_id Rows created in ap_ae_lines_all
where AP_AE_HEADERS_ALL.ae_header_id=ap_ae_lines_all.ae_header_id as
below The number of rows generally created in ap_ae_lines_all counted as 1)
one row for invoice with ap_ae_lines_all.AE_LINE_TYPE_CODE='LIABILITY'
ap_ae_lines_all.SOURCE_TABLE='AP_INVOICES' ,ap_ae_lines_all.source_id=ap_invoices_all.invoice_id2)
Other rows are created for the invoice distribution lines (one line per invoice distribution line).ap_ae_lines_all.AE_LINE_TYPE_CODE='CHARGE',
SOURCE_TABLE='AP_INVOICE_DISTRIBUTIONS',
ap_ae_lines_all.SOURCE_ID=AP_INVOICE_DISTRIBUTIONS.INVOICE_ID

When Invoice Approved :
========================
ap_invoices_all.WFAPPROVAL_STATUS='MANUALLY APPROVED', initially it was 'REQUIRED'

When Payment Created
=====================
when payment created the one record created in ap_checks_all table.

When Payment Accounted
=============================
When payment document accounted then one row is created in ap_accounting_events_all table.
AP_invoice_payments_all.ACCOUNTING_EVENT_ID=
ap_accounting_events_all.ACCOUNTING_EVENT_ID
ap_accounting_events_all.EVENT_STATUS_CODE='ACCOUNTED'. andap_accounting_events_all.source_id=AP_INVOICE_PAYMENTS_ALL.check_id.

After Doing the Payment (paid) of invoice with Created Payment Document
=============================================================
ap_invoices_all.payment_status_flag='Y' BEFORE 'N'It creates the linKing between ap_invoices_all and ap_checks_all by AP_INVOICE_PAYMENTS_ALL.one row created in AP_INVOICE_PAYMENTS_ALL with reference of invoice id.
AP_INVOICE_PAYMENTS_ALL.ACCRUAL_POSTED_FLAG='Y'
AP_INVOICE_PAYMENTS_ALL.CASH_POSTED_FLAG='Y'
AP_INVOICE_PAYMENTS_ALL.POSTED_FLAG='Y'and when get void the AP_INVOICE_PAYMENTS_ALL.REVERSAL_FLAG='Y' unless it is 'N'
When payment got accounted the one row created in ap_accounting_events_all with ap_accounting_events_all.source_id=AP_INVOICE_PAYMENTS_ALL.check_id and AP_INVOICE_PAYMENTS_ALL.source_table='AP_CHECKS'

After Clearing Check from cash management
=====================================
open payment document and create accounting for it, showing partial now.
after successfull accounting of the document:
one line is created in AP_PAYMENT_HISTORY_all with new accounting _event_id.
AP_PAYMENT_HISTORY_all.accounting_event_id=
ap_accounting_events_all.accounting_event_idone new line created in ap_accounting_events_all with EVENT_TYPE_CODE='PAYMENT CLEARING'and AP_INVOICE_PAYMENTS_ALL.source_table='AP_CHECKS'
ap_accounting_events_all.source_id=AP_INVOICE_PAYMENTS_ALL.check_id andAP_PAYMENT_HISTORY_all.accounting_event_id=
ap_accounting_events_all.accounting_event_id
one row created in AP_AE_HEADERS_ALL with new accounting_event_id and two rows in this case created in ap_ae_lines_all with AE_LINE_TYPE_CODE='CASH CLEARING ' AND 'CASH',SOURCE_TABLE='AP_CHECKS'.

When Posted in GL (GL_POSTING)
===============================
after running the request "Payables Transfer to General Ledger".The ap_ae_lines_all.GL_SL_LINK_ID populates.AP_AE_HEADERS_ALL.GL_TRANSFER_FLAG='Y'AP_AE_HEADERS_ALL.
GL_TRANSFER_RUN_ID IS NOT NULL AP_AE_HEADERS_ALL.TRIAL_BALANCE_FLAG='Y'
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  1. rajeevSeptember 13, 2019 at 10:41 PM

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